Turns communication into action.

ProTack is the execution and scheduling system that keeps work moving until it gets done.

From communication to execution — all in one system.

Where communication never gets lost.

Stop running your company onphone calls, texts and memory.

ProTack turns communication into action.

Capture what happens in the field, tack it to the right job, assign the next step, and keep it visible until it gets done.

ProTack is operations software that turns communication into action. It connects the field, office, teams, customers and work records in one system — so calls, texts, voice notes, photos, requests, decisions and follow-ups don’t get lost.

Built-in CRM, field operations, job costing, purchasing and project controls — all tied to the same job record.

Built first for construction and field operations. Designed to adapt to any business where communication, accountability and follow-through matter.

Get startedSee how it works

Get started opens sign-in. ProTack is in a controlled pilot: new companies join by invitation or approved request, not open public signup.

For construction and service teams: field to office to supplier, from the first request to the completed job. Supplier ordering runs inside ProTack; outside supplier system connections are not live yet.

Capture it. Tack it to the job. Get it done.

Field

Voice note
Photo
Material request
Daily report
Time
Problem

ProTack

Capture
Understand
Assign
Confirm
Close

Office

Assigned
Tracked
Documented
Closed
Billed

Nothing from the field should get lost.

Location

Knows which job the information belongs to.

Understands what was captured and helps organize it.

Open Loops

Keeps unfinished work visible until someone actually handles it.

Running today

What ProTack does today.

Everything below is in the product now, in use from a phone in the field and from the office desk.

Capture from the field

Voice notes, photos, video and typed captures tacked to the job
Material requests, RFIs, extra work and punch items
Receipt capture with the figures read back for review
Daily Reports and End Day

Work orders and scheduling

Work orders from a job, customer, property, issue or lead
Assign, schedule and follow the status through to complete
Voice-drafted work orders a person confirms
Field work order cards with the nearby job offered

Built-in CRM — customers, leads and quotes

Leads, customers, contacts, properties and opportunities
CRM follow-ups that stay open until somebody handles them
Customer estimates and quotes out; subcontractor quote requests in
Won work turned into real jobs

Locations, maps and directions

Verified addresses, confirmed job site pins and job geofences
Map, Satellite and Hybrid views with markup and measurements
Calibrated drawing measurements for any trade
Delivery and access pins with secure expiring directions links

Issues and portals

Customer and tenant issue reporting by secure link
Issue Pins with photos, voice notes and confirmed on-site location
One conversation thread per issue, with status events
Property, building, floor and unit structure

Vendor Price Center

Upload vendor quotes and keep the original exactly as received
Confirm pricing line by line before it counts as a price
Compare suppliers on the same unit, with freight and fees included where the quote stated them
Record which vendor was chosen, with confirmed price history

Time, cost and money

GeoTime hours the crew taps, on the right job
Your own labor cost and billing rates
Job cost and job profitability from real records
Approved work marked ready for billing, exportable to accounting

Records and finding things

Completion records, punch items, callbacks and safety documentation
Project Records with originals kept as captured
Search across the company's records, and Ask ProTack over them
Help, training and glossary in the app

Purchasing, payables and yard

Purchase orders with committed cost by category
Receiving against POs, full or partial, with damaged and short counts
Vendor invoice scanning, review and posting to job cost
Accounts payable: partial payments, check printing on preprinted stock, void and reissue
Stock on hand by location, with issues, returns, transfers and reorder points
Equipment scheduling with downtime and double-booking checks
Field capture that waits and retries when signal drops

Email Hub and job communication

Import job emails (.eml) with originals, times and attachments locked
File emails to jobs — ProTack suggests, a person confirms
Job Timeline by month and week, and a Tree by topic, over the same emails
Vendor invoices and receipts sent from email into review

Full job costing

Receipt scanning for fuel, parking, tolls, meals, tools, freight, travel and overhead
Company card statement import (CSV) matched to receipts, counted once
Split costs across jobs or file them to overhead
Missing-receipt follow-ups and cost by source on every job

AI Operations

AI Office Coordinator: a daily brief of what needs a person
Company Memory with sources, dates and correction history
AI Business Advisor on your own numbers, with sandbox what-if scenarios
AI answers use your industry's wording; every suggestion waits for a person

Workforce

Hours, overtime risk, missing punches and certification expiry
PTO and sick leave on your own company policy, with approvals
Employee self-service for own hours, time off and certifications

Blueprint measurement and takeoff

PDF or image plans, and phone photos of paper plans with four-corner straightening
Printed, engineering, custom, scale-bar and two-point scale that locks once confirmed
Length, area, count, angle and slope, with totals and waste by category
Confirmed takeoffs sent into estimates — never changed automatically

Industry profiles and trade calculators

31 industry profiles, from electrical, plumbing, HVAC and concrete to facilities and fabrication
Extra trade packs and custom categories your admin sets up
Fixed-formula calculators for your trade first, with every calculator available

Vehicle and van inventory

Each van or truck as a stock location with minimum and par levels
Find parts by barcode, QR, ProTack label or photo — you confirm the item
Parts used on a service call come off the van and hit job cost once
Low-stock follow-ups, warehouse-to-van restocks and cycle counts

Needs connection

Built and ready inside ProTack. These switch on once your own provider account is connected:

Gmail / Google Workspace mailbox (email import works today)
Microsoft 365 / Outlook mailbox (email import works today)
Live bank and card feeds (card statement CSV import works today)
Text message (SMS) notifications (in-app notifications work today)
QuickBooks and accounting sync (export and handoff work today)
Single sign-on (plain sign-in works today)

Planned

Trade-specific estimate templates from takeoffs
AI suggestions for naming and categorising traced measurements
Live camera view for continuous barcode scanning (photo scanning works today)
Detailed AI industry guides for every profile (nine are detailed today)

ProTack records what people capture and confirm. It never clocks anyone in or out on its own. Sending texts, reading a mailbox or card feed, and posting to your accounting system happen only once that provider is connected. ProTack does not place vendor orders or print bank MICR lines. Measurements keep their labels: ESTIMATED MAP MEASUREMENT for map and satellite readings, CALIBRATED DRAWING for scaled plans, and VERIFIED FIELD MEASUREMENT once checked on site — none are survey-grade. The core is industry-agnostic: trade profiles change wording, calculators and categories on one shared system.

The problem

Bad communication costs contractors money.

A foreman says

“We need material by Friday.”

A GC says

“Go ahead and do the extra work.”

Someone says

“Remind me about this next week.”

A supplier

delivers short.

A meeting

creates six action items.

A crew

completes an area.

A customer

later claims something was damaged.

Without a system, those conversations depend on someone remembering them. ProTack turns them into records and actions between field crews, office staff, owners, project managers, general contractors, customers, vendors and subcontractors.

Eliminate the memory trap.

Your company should not depend on one owner, foreman or project manager remembering everything. Important information should not live in someone's head.

Today it gets lost in

Phone calls
Text messages
Emails
Someone's memory
Jobsite conversations
Meetings
Paper notes
Photos sitting on phones

ProTack captures

Voice
Text
Photos
Video
Meetings
Material requests
Extra work
RFIs
Deliveries
Time
Daily reports
Completion records
Follow-ups

Then ties everything to the correct job.

Communication → action

From a conversation to a closed loop.

Someone says something
ProTack captures it
Understands what it is
Tacks it to the job
Assigns responsibility
Follows it
Closes the loop

Operating philosophy

Capture it

Understand it

Assign it

Confirm it

Close it

Hearing it is not the same as getting it done.

A request should not disappear because someone opened a text or read an email. ProTack Open Loops keep important work visible until the underlying action is actually completed.

Material requested

Ordered

Delivered

Meeting commitment

Assigned

Completed

Extra work

Documented

Approved

Ready for Billing

RFI

Submitted

Answered

One system from the field to the office.

ProTack Field

Built for crews, foremen and technicians.

Voice capture
Photos
Video
Nearby job suggestion
GeoTime clock-in
Work orders
Material requests
Receipt capture
Issue Pins
Daily Reports
Completion records
Meetings
Deliveries
RFIs
Extra work
Measurements
Before / after documentation

ProTack Office

Built for owners, PMs and office teams.

Alerts
Open Loops
Calendar
Work Orders
Customers & Leads
Quote requests
Time & Crew
Materials
Deliveries
Receipts
Job Cost & Profitability
Meetings
Change Orders
Punch List
Ready for Billing
Compliance
Directions & access
Map markup & measurement
Project Records
Conditions on daily reports
Business Numbers
Scale Advisor
Accounting handoff

If it happened on the job, ProTack can document it.

Who said it?

What was requested?

When did it happen?

Where did it happen?

Who owns the next step?

When is it due?

Was it completed?

What proof exists?

ProTack is an operational record of the job, not just another messaging app.

Prove what the job looked like when you left.

Roof completed

September 1

Completion photos
Video
GPS
Crew
Time
Area clean
Locked completion baseline

Leak reported

October 6 — 35 days later

Current inspection
6 new penetrations observed
5 rooftop installations observed
Comparison to original condition

ProTack records observed conditions and dates. It does not determine legal fault.

See how completion proof works →

Don't leave a meeting with six things everyone forgets.

ProTack can capture meeting notes and voice records and help break them into what actually has to happen next.

Decisions

Instructions

Action items

Who owes what

Due dates

Material requests

RFIs

Schedule changes

Potential change orders

Follow-up meetings

Meeting

Notes / record

Action items

Open Loops

Done

Leave the job with a record.

Crew

Hours

Work completed

Work remaining

Materials

Delays

Photos

Video

Meetings

Cleanup

Tomorrow's plan

Much of the daily report can assemble itself from activity already captured during the day.

ProTack turns communication into action.

A conversation, request, problem or promise should not disappear. ProTack ties it to the right job, gives it an owner, and follows it until it is handled.

GC says

“Add another 75 feet.”

Field — records it.
ProTack — tacks it to the job.
Office — reviews, prices, approves.
Result — ready for billing.

Foreman says

“We need material Friday.”

ProTack — creates a material request.
Adds the due date.
Opens a loop that stays visible until it is handled.

Stop letting extra work disappear.

Extra work identified

Documented

Approval

Ready for Billing

Accounting

ProTack helps ensure work discussed in the field reaches the office before it becomes forgotten revenue.

Business Numbers · Rate Builder

Know what your company actually needs to charge.

Labor burden

Overhead

Productive hours

Break-even

Hourly billing rate

Target margin

Revenue requirements

Crew cost

Job pricing

Stop guessing what you should charge.Know your numbers.

ProTack Scale Advisor

Grow without outgrowing your systems.

Office overload

Field capacity shortages

Too many overlapping jobs

Owner dependency

Billing backlog

Purchasing bottlenecks

Missed follow-ups

Staffing pressure

Example observations

“Your field operation has grown faster than your office workflow.”

“Your upcoming job load exceeds recent crew capacity.”

ProTack helps small companies learn the operating structure larger companies already use.

Build the company, not just the work.

Everything is in the owner's head
Everything has an owner
Everything has a process
The company can scale

ProTack helps growing contractors build repeatable processes before communication and administration become the bottleneck.

Built first for construction and field operations

Built for any business where communication and follow-through matter.

ConstructionField ServiceElectricalPlumbingHVACRoofingSheet MetalConcretePavingTransportationProperty ManagementFacilitiesCleaning & JanitorialLandscapingManufacturingWarehousingVeterinary PracticesHealthcare OperationsService Businesses

Different work. Same problem. What happens out in the field has to reach the office, reach the right person, and get handled.

Construction and field operations are the current primary product. Other industries are listed as examples of where the same capture-to-close system applies — industry-specific workflows are not all built yet, and ProTack does not provide regulated-industry certifications such as HIPAA compliance or medical-record capability.

One platform. Many trades.Choose one or choose several.

During setup, companies select a primary trade and any additional trades they perform. ProTack adapts the terminology, reports, checklists, calculators and workflows without creating separate software for every trade.

TerminologyDaily ReportsCompletion checklistsCalculatorsWorkflowsTrade-specific fields

ProTack GeoTime

Know who was on the job — and where the hours belong.

Employee taps clock-in / out

Jobsite verification

Crew hours

Job labor totals

Travel / supplier pickup

Time corrections

Daily Report integration

Location is used to verify job-related time and put hours on the right job. The person taps clock-in and clock-out — ProTack never starts or stops anybody's time on its own.

Know who is cleared to work.

W-9

COI

Workers Compensation

General Liability

Licenses

Certifications

Expiration alerts

Workers comp missing

Red — not cleared

Missing, expired or unverified coverage stays red until the office reviews a valid document.

Cost Watch · Business Numbers

Know your cost. Price with confidence.

Expected supplier cost

Actual supplier cost from receipts

Your true cost

Your selling price

Gross profit and margin

Margin targets

Being the cheapest is not the goal.Knowing your numbers is.

These figures come from your own receipts, hours and rates. Vendor Price Center compares suppliers on the same unit from quotes your company uploaded and confirmed. ProTack does not place orders.

Document the conditions.

Job

Date / time

Daily Report

Delay

Job timeline

ProTack records conditions and the field team's reported impact without automatically assigning causation.

ProTack doesn't just store information. It follows it.

Material not ordered

Stays visible until resolved.

Meeting not confirmed

Stays visible until resolved.

Approved work not billed

Stays visible until resolved.

COI expiring

Stays visible until resolved.

Workers comp missing

Stays visible until resolved.

Daily report missing

Stays visible until resolved.

Open RFI

Stays visible until resolved.

Delivery short

Stays visible until resolved.

More jobs should not mean more chaos.

ProTack helps growing companies add crews, jobs and revenue without forcing the owner to personally remember every conversation and chase every task.

ProTack AI · ProTack Calc

Help with the work, not authority over it.

ProTack AI

Understands field captures, drafts records, extracts requests and suggests action items — as reviewable suggestions a person confirms.

ProTack Calc

Voltage drop and conduit fillPipe slope and volumeDuct airflowConcrete and rebarStairs and raftersRoof pitch and areaDrywall, paint, flooring and tileExcavation and asphaltSteel weightStuds and fence posts

What contractors get out of it.

Less miscommunication

Less chasing

Fewer missed requests

Better job records

Faster follow-through

Better extra-work recovery

Better office visibility

Better accountability

Better scalability

Accounting handoff today · QuickBooks sync needs connection

ProTack gets the work ready. Your accounting system finishes the money.

Field

Approval

Ready for Billing

Accounting

ProTack prepares approved work for accounting and keeps failed or unfinished handoffs visible. ProTack keeps the operational record. Your accounting system keeps the books.